To enable Rex to process your material as quickly as possible, upload your pictures on to the website rapidly and achieve the best possible sales, we are asking all our suppliers to adhere to the following guidelines when submitting all digital or scanned material via whatever method.
The following information should be put into the 'IPTC Stationery Pad' [Photo Mechanic] 'File Info' [Photoshop] or 'Text' [Foto Station]
| IPTC Field | Insert | Example |
| PHOTOGRAPHER / AUTHOR / BYLINE | Your NAME in CAPITALS | FOX TALBOT |
| SOURCE | Your REX CODE in CAPITALS | FXT |
| HEADLINE | HEADLINE in Mixed Case Always subject, place, date in that order please. If a film premiere: Film title first, then FILM PREMIERE, then place and the date the pictures were taken. | 'Mr and Mrs Smith ' Film Premiere, Los Angeles, America - 07 Jun 2005 |
| CAPTION | Caption and subject's name in mixed case along with any additional information | Angelina Jolie - wearing Valentino dress and £5000 Tiffany necklace |
| SPECIAL INSTRUCTIONS | The number of pictures sent per set. Please also state either EXCLUSIVE or NON EXCLUSIVE (please don't assume we know). | 17 images, EXCLUSIVE |
Please keep edits to a volume that you would be happy to receive if you were an editor. As a guide, a maximum of 60 pictures from a main event.
Do not add a 'white strip' caption
Please do not crop images, especially to thin 'letterbox' / 'bookmark' shapes. If for any reason you crop your pictures in this way please make a duplicate and send the full file to Rex. Please keep them in the original aspect ratio
Please rotate images to the correct orientation for viewing.
Only if you are confident that you are making an improvement should you make changes to colour balance, density or contrast, as all files will be corrected by Rex staff on calibrated monitors.
Although our staff try to cross-check spellings, any word incorrectly spelt could result in your pictures being unretrievable once on the website, so please double check spellings wherever possible.
To assist our sales team please always inform us if any of your pictures have been offered by you to any publications prior to submission.
Please do not send stock pictures in overnight or especially on Monday mornings. Generally, unless only very small numbers or by prior arrangement with the picture desk, we prefer stock material to be sent in on a CD.
We also use Fotostation from Fotoware.
Images should be in RGB mode - even if the picture is in black and white.
If shooting digitally, please send maximum file size available (lowest compression, highest quality).
Please save files as jpg on the baseline standard setting [not progressive] at a high level, [Photoshop level between 6 - 10]. If supplying on CD, where space is not an issue, save at highest jpg setting [least compression]. No TIF, PSD or RAW/NEF/CR2 files, please.
Safe characters for filenames are: a-z 0-9 - (minus sign) _ (that's an underscore)
Punctuation characters like + / , \ | = * ! ? " ' ` are often reserved characters on various operating systems and should be avoided.
When shooting stock images involving people please obtain completed Model Release forms whenever possible. If you are in possession of signed Model Releases please add the words "Model Released" to pictures covered by these.
If you wish to search our web site for your material, enter YOUR CODE prefixed by * in the search box.
If you have any questions or problems with this requirement please contact: Chuck Musse chuck@rexusa.com
